Governance - Decision Making Process

In considering a new project, request, etc., ask the following:

Do our members need it?
Will it contribute to their growth? How many will it affect?
What could happen if we don’t do it?
Will it impact student learning/school improvement?
What resources does it require?
Other points to take into consideration:
Who is requesting it?
Is someone else already doing it?
What are the best case and worst case scenarios?

January

Standing Committees meet, individual committee reports are developed, and items identified that require Board action

February

Executive Committee reviews all completed committee reports, considers items submitted to the Executive Committee and items for recommendation to the Board, and analyzes the impact of the recommendations
Officer liaisons call committee chairs to discuss Executive Committee discussion, information sent to Board of Directors
Standing Committee Chairs submit committee reports to the Board of Directors
Board takes action on the reports
President-Elect recruits proposed Standing Committee volunteers

April

Staff, by coordinating with committee chairs and officer liaisons, prepares a summary of Standing Committee recommendations and Board actions, sent to all committee members within six weeks for committee feedback
TEPSA President-Elect finalizes Standing Committee proposed appointments

May

TEPSA President-Elect notifies Standing Committee chairs and vice chairs of appointment
Standing Committee volunteers presented to Executive Committee for approval

June

Summer Conference: Board of Directors meeting and TEPSA Regional Officers and Standing Committees Leadership Training
Summer Board of Directors Meeting and Leadership Conference
Proposed agendas for Standing Committee chair meeting and individual committee meetings submitted to Executive Committee at their transition meeting
Chairs communicate with last year’s chair prior to the Board of Directors Leadership Conference
Standing Committee chairs and vice chairs meet and develop draft of agenda for each committee and identify items for common agenda
Board of Directors approves new Standing Committee appointments
Staff sends a summary of Board of Directors actions that impact any committee discussion items

August

President notifies Standing Committees and chairs of committee meeting date and welcomes new appointments
Newly appointed committee members sent information from the prior year’s Standing Committee meeting
Annual Report information sent to members

October/November

Board of Directors Online Meeting
Executive Committee reviews chair reports and finalizes agenda items
President coordinates with officer liaisons, who coordinate with committee chairs

December

Staff emails final agendas to chairs for review, and officer liaisons will communicate with committee chairs

History: Communication loop began with the 1991-1992 year

Governance – Decision Making Process